PTO Job Descriptions
Belmont Shore Parade
Chair: Coordinates with Director & teachers for schedule and plan
Coordinates with Belmont Shore Business Association and applies for a space
in a timely manner
Collects entry fees and acquires and new decorations
Acquires a flatbed truck
Distributes announcements to parents, giving date, times and specific clothing
to wear
Coordinates with newsletter chair for article
Acquires a sound system
Supervises assistants and any volunteers
Assistants: Help acquire decorations and create new ones
Help in setup and clean up
Help in wiring sound system
Bookfair
Chair: Presents a plan and budget to Director
Coordinates ordering of books with Director &teachers
Sets up schedule and acquires space for display
Coordinates with book supplier as to schedule, setup
Accounts for cash and all costs
Coordinates refreshments with Social Committee
Sets up special events at fair, coordinating with teachers
Coordinates with newsletter chair for article
Assistants: Open and close
each day
Sign up parents to for working shifts and has a backup list
Help set up and take down book fair
Puts community article in Press-Telegram, Grunion Gazette and/or
Beachcomber papers
Bulletin Board Coordinator
Sets up bulletin board and updates it weekly
Requests timely material from each teacher
Requests timely material from Board chairperson
Requests timely material from Office manager
Affixes monthly newsletter
Fills in new amount on Annual Giving Goal Thermometer
Earth Day
Chair: Coordinates with Director & teachers for schedule and plan
Submits budget to Director
Sets up simple program for earth day: not more than _ hour
Coordinates with newsletter chair for article
Distributes bulb sale forms to parents
Orders bulbs and collects cash
Distributes bulbs
Assistant: Helps set up program
Grandparents' Day and Kindergarten Tea
Chair: Coordinates with Director & teachers for
schedule and plan
Distributes announcements to parents
Creates a program or theme for Tea
Coordinates with Social Committee for refreshments and setup/cleanup
Coordinates with newsletter chair for article
Assistants: Help set up and clean up
Help write fancy invitations
Put community article in Press-Telegram, Grunion Gazette and/or Beachcomber
papers
Halloween Sleepover
Chair: Coordinates with Director for schedule and
costs
Presents Director with a budget
Distributes volunteer request forms to parents
Schedules volunteers: dinner, games, breakfast cleanup
Approves master list of food
Assistant: Assists Chair in above duties
Helps in purchasing of food and supplies
Coordinates volunteers in food preparation, cleanup and games
Jogathon
Chair: Coordinates with Director for schedule and
plan
Distributes volunteer forms to parents
Creates pledge forms
Acquires cones and stopwatches
Supervises assistants on the day of the jogathon
Sends pledge request form to parents
Coordinates refreshments with Social Committee
Collects pledges
Gives data to newsletter chair
Assistants: Make Jogging Lap Cards
Set up cones and jogathon oval
Keep track of time and mark laps on Lap Cards of each student
Collect Lap Cards and affix to pledge forms
Mother-Daughter Tea and "Doughnuts with Dad"
Chair: Coordinates
with Director & teachers for schedule and plan
Coordinates with Social Committee for setup, cleanup and refreshments
Creates plan with assistants and room parents
Coordinates setup cleanup and purchasing of food and supplies
Coordinates with newsletter chair for article
Assistants: Help in setup and cleanup
Help in creating projects with girls for decorations and gifts
to parent
Help serve mom or dad and girls
Newsletter Editor
Oversees setup and layout of newsletter
Solicits articles for main articles
Uses Publisher to create newsletter
Assistants: Acquire information about class events
for editor
Create article on sports and arts
Assist in photocopying
Help secure funds for monthly publication
Penny Drive
Chair: Coordinates with Director & teachers
for schedule and plan
Distributes announcements to parents
Tallies daily amounts and puts on bulletin board
Graphs final amounts and affixes to bulletin board
Coordinates with Social Committee for party for winning class
Gives data to newsletter chair
Picture Day: Fall and Spring
Chair: Coordinates with
Director & teachers
for schedule and plan
Distributes announcements to parents
Tracks payments and eligibility for photographs
Collects payments and distributes final photos
Coordinates with newsletter chair for article
Quilts
Chair: Coordinates with Director for schedule
Distributes volunteer forms to parents who are interested
Sets up quilting bees
Displays quilts on schedule
Gives data to newsletter chair
Social Committee
Chair: Coordinates each social event with committee
chair
Supervises assistants
Assistants: Help set up events
Make sure that each event has enough people to run it
Assign bringing refreshments to rotating list of parents
Spring Egg Hunt
Chair: Coordinates with Director for schedule and
costs
Presents Director with a budget
Distributes volunteer request forms to parents
Schedules volunteers
Coordinates even with Social Committee
Coordinates with Newsletter Chair for article
Assistants: Purchase fillers
Stuff eggs
Hide eggs
Help supervise students
Help clean up
Teacher Appreciation Day
Chair: Gives announcements to parents
Coordinates with Social Committee for setup, cleanup and refreshments
Creates plan with assistants and room parents
Coordinates setup cleanup and purchasing
Coordinates with newsletter chair for article
Assistants: Help setup and cleanup
Help buy food and supplies for party
Serve teachers
Thanksgiving Feast
Chair: Coordinates with Director for schedule and costs
Presents Director with a budget
Distributes volunteer request forms to parents
Schedules volunteers
Assistants: Cook
Purchase food
Set up and clean up
Winter Craft Day
Chair: Coordinates with Director & teachers
for schedule and plan
Coordinates with newsletter chair for article
Sets up craft room and supplies
Supervises assistants and other parent volunteers
Sets up items for sale
Accounts for all costs and sales
Assistants: Help set up and clean up
Assist in sale of crafts
Puts community article in Press-Telegram, Grunion Gazette and/or
Beachcomber paper
Yearbook
Editor: Assembles copy and pictures for yearbook
Publishes yearbook
Accounts for all costs
Coordinates with newsletter chair for article
Assistants: Proofread yearbook
Help in production
Class picture coordinator: Solicits pictures from
all girls and from each class
Assures that picture information is correct